Information as per RTI At-2005:
Appellate Authority Principal - IGMC, Shimla
Public Information Officers
Indira Gandhi Medical College, Shimla Superintendent Gr-1 IGMC, Shimla
Indira Gandhi Hospital Sr. Medical Superintendent
State Hospital for Mother and Child Sr. Medical Superintendent
Rogi Kalyan Smiti C.E.O. RKS,IGMC, Shimla

The Function and duties of officers and other staff

Function & duties:
(I). PRINCIPAL:- The Principal is the head of the Institution, Dean of faculty Sciences and Chairman of Rogi Kalyan Samiti.All the work of the Institution is being carried out through him.
 (II). ADDITIONAL DIRECTOR:- All files relating to establishment of Staff, admissions to UG/PG/ B.Sc and accounts matters are routed through him to the Principal.

(III). ADMINISTRATIVE OFFICER: - Attending the routine affairs of the officeadministration and also the jobs assigned to him by the authority from time to time.

(IV). ASSISTANT CONTROLLER (F&A):- Drawing and disbursing officer for the Institution. Looking after the matters pertaining to CAG /PAC, audit, Budget and purchases.

(V). SECTION OFFICER: - To assist the ACF, Controller (F&A), IGMC, Shimla.
Establishment section: All correspondence relating to:

1.    Sanctioning of leave to Staff.
2.    Grant of annual increment to Staff.
3.    Posting and transfer of all categories in IGMC.
4.    All cases relating to LTC/Home town concession.
5.    All vacations matters in IGMC.
6.    Permission to attend, workshops/seminars etc.
7.   Correspondence relating to appointment, disciplinary proceedings.
8.   Correspondence relating to creation for all categories.
9.   Court cases.

Student section: All correspondence relating to:

1.    Admission to MBBS/MD/degree/Diploma/B.Sc. Medical.
2.    Appointment of Examiner.
3.    Councilling of above courses.
4.    Proposal for addition alternations and modifications in prospectus of MD/MBBS/B.Sc.Technology.
5.    All correspondence relating to MCI/DGHS and Govt. of India.
6.    All correspondence relating to collection of Fee from the students/payment of stipend etc.
7.    All correspondence of court cases relating to admission etc.

Account Section:
All correspondence relating to:
1.    Procurement of Store of M& S and material management.
2.    PAC & CAG audit matters.
3.    Sanction cases of GPF of the staff posted in this institution.
4.    Preparation of Budget estimates and plan proposals.
5.    All civil/electrical works & disbursement of cash.

(VI). SR. MEDICAL SUPERINTENDENT & DY. MEDICAL SUPERINTENDENT Function & Duties: -
1.     To carry out the normal administrative affairs of the Hospital.
2.     To look into the affairs of the Hospital.
3.     To act as a member Secretary House allotment committee and Rogi Kalyan Samiti.

(VII). MEDICAL SUPERINTENDENT (KAMLA NEHRU STATE HOSPITAL FOR MOTHER & CHILD):- To carry out normal administrative affairs of the Hospital

(i) PROFESSORS, ASSOC. PROFESSOR & ASSTT. PROFESSOR:-
Function & Duties:- The departments are functioning under the control of Prof & Head of the department. The strength of the department comprises the Professor, Asstt. Prof. and Assoc. Prof. The normal duties of the teaching faculty are to teach the UG/PG and B.Sc students alongwith the patient care in the Hospital.

(ii) HOSPITAL ADMINISTRATOR: - To Assist the Sr. Medical Supdt./ Dy. Medical Supdt.,IGH, in carrying out the jobs assigned to him.

(iii) SUPERINTENDENT (Gr.-I):- The jobs of the Supdt. Gr.-I is to supervise the concerned branch & the officials working in the branch.

(iv) SUPERINTENDENT (Gr.-II):- To assist the Gr.-I Supdt. as above.

(v) MINISTERIAL STAFF:- To carry out the files, purchases, stores, acctts, and other assigned work to them by their superiors from time to time.

(vi) PARAMEDICAL STAFF:- Includes Nursing personnel, Sr. Lab. Tech., OTAs , Lab. Asstt. etc are performing their duties in wards, laboratories and OTs whose services & duties are entirely related to Hospital and patients.

(vii) CLASS-IV- OFFICIALS:- They are deployed in various offices & wards of Hospitals of this Institute to carry out the work as per requirement.


Sr.No. Particulars                  Description
1 The procedure followed in the decision making process, including channels of supervisions and accountability Ans: The decision are followed as per normal official procedures of the state Govt. keeping in view of the subject matter in question, through the channels adopted by distributing the subjects i.e. nature of cases being looked after by the supervisors, viz. Joint Director(Admn),Admn Officer, Asstt. Controller(F&A) and various SOs, which further includes the office of Sr. Medical Supdt./Dy. Medical Supdt., Indira Gandhi Hospital and Kamla Nehru State Hospital for Mother & Child, so as to compile the information by this office before submitting it to the Govt. Moreover, the academic decisions are taken by the Dean of the Faculty of Medical Sciences. Other decisions relating to disciplinary committee, College Council, Ethics Committee, Rogi Kalyan Samiti, HAC etc & the accountability through the provisions laid down by the State Govt. are also discharged by the Principal simultaneously.
2 The norms set by it for the discharge of its functions Ans: The norms are already in vogue/set by the State Govt. A.D. concerned so as to proceed accordingly.
3 The rules, regulations, instructions, manuals and records held by it or its controls Ans: The Set rules under FR & SR, including standing instructions issued by the state Govt. are followed strictly on the pattern of other departments under State Govt.
4 A statement of the categories of the documents that are held by it or under its control Ans: Not otherwise, except the general rules of the State Govt. which are in vogue, moreover, prospectus, for admissions of undergraduates/post graduates, B.Sc. Students patient's records, Medico legal certificates & processed & maintained in this Institution, including admissions of MBBS/PGs/B.Sc records.
5 The particulars of any arrangements that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or administration thereof Ans: Such matters are taken up by the DME, A.D. from time to time under intimation to sub officers. However, this Institution has constituted a sexual harassment complaint committee which functions under the control of lady of the rank of Professor of this Institution for redressal of grievances of women employee.
6 A statement of the board, councils committees and other bodies consisting of two or more persons constituted as its part of or for the purpose of its advice as to the meetings of those boards, councils, committees and bodies are open to the public or the minutes of meetings are accessible for public Ans: IGMC, Shimla being a Govt. Institution, certain information is assessable to the public under RTI-Act 2005 as & when required -official directory is maintained in respect of the officers & Employees of this Institution. However, limited information is readily available on the Website of this Institution i.e. www.igmcshimla.org.
7 A directory of its officers and employees Ans: Directory in respect of officers/officials maintained.
8 The monthly remuneration received by each of its officers and employees including the system of compensation provided in its regulations Ans: The Monthly salaries of officers & employees is being drawn & disbursed as per procedures of the Govt. department certain category employees on fixed salaries are covered under Rogi Kalyan Samiti.
9 The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and report on disbursements made Ans: This Institution is allotted budget under Plan & Non-Plan heads/outlays through DME.
10 The manner of execution of subsidy programmes including the amount allocated and the details of beneficiaries of such programmes Ans: No Subsidy (ies) are provided except free treatment to the patients belonging to BPLs, IRDP, Tuberculosis, Cancer ailments & Human organ transplantation.
11 Particulars of recipients of concessions, permits of authorizations granted by it
12 Details in respect of the information available to or held by it, reduced in an electronic form Ans: There exists a website, www.igmcshimla.edu.in for ready reference.
13 The particulars of facilities available to citizens for obtaining information including the working of a library or reading room, if maintained for public use Ans. There exists a foolproof facility available under RTI Act-2005 for general public, except certain exceptional cases, which require the kind attention of the A.D. concerned before delivering such information. This Institution has Library rooms, including reading rooms exclusively meant for professionals of this Institute, but not for public use, being technical/research Institute. Apart from this certain information is displayed on the notice Boards. Provisions of advertisements/general notices which includes impor
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